Approved Methods for Sending Files
When sending an email containing sensitive information, Option 2: Send a File Using SendSecure should be used.
Use Cases Requiring Encryption
Encryption should be used when transmitting any of the following:
- Usernames and/or passwords
- Transcripts or contracts
- Personally Identifiable Information (PII) that can be used for fraud or identity theft, including:
- Social Security numbers
- Credit card details
- Dates of birth
- Personal addresses and phone numbers
- Protected Health Information (PHI), including patient records and any health-related data
- Legal documents
Such information should not be transmitted via standard email in most cases. If transmission is necessary, it must be encrypted using the approved methods outlined below.
Option one
Share a file using OneDrive.
To share a OneDrive file via email, you can either copy and paste the file link into the email or attach the file as an attachment.
Copy and paste a link
- Visit the OneDrive website.
- Sign in using your email address and password.
- Select the file or folder you want to share.
- Click the three horizontal dots
and click Copy link 
.
- Paste the link into your email message.
- Send your email message
Attach a file
- Visit the OneDrive website.
- Sign in using your email address and password.
- Select the file or folder you want to share by clicking Share this item with other people
.
- Enter a name, group or email address
you want to share the file or folder with.
- You can Add a message if you want.
- You can click the Link settings button next to Copy link
and choose from More settings 
such as Can edit, Can review, Can view, or Can’t download. Additionally, you can set an expiration date. Click Apply to save your changes.
- Click to Send your email message
Option 2
Send a file using SendSecure.
NOTE
Use option two when sending Usernames and/or passwords, Transcripts or contracts, Personally Identifiable Information (PII) , Protected Health Information (PHI) and Legal documents