The purpose of this service is to establish a consistent, auditable process for university employees to request paid licenses for approved AI tools, ensuring budget accountability and compliance with the University's AI Governance Framework.
What is included
|
Tool
|
Approved Use
|
License Type
|
Est. Annual Cost
|
|
Microsoft 365 Copilot **
|
All university data
|
Individual
|
$216/user
|
|
Google Gemini Advanced
|
University data (no PHI)
|
Individual
|
$240/user
|
|
ChatGPT Teams (OpenAI)
|
University data (no PHI)
|
Individual
|
$240/user
|
|
Claude Teams (Anthropic)
|
University data (no PHI)
|
Individual
|
$300/user
|
|
Fireflies.ai
|
Meeting transcription
|
Individual
|
$120/user
|
|
Grammarly Business
|
Text proofreading only
|
Individual
|
$150/user
|
|
Adobe Firefly
|
Image/video editing (no sensitive data)
|
Individual
|
$240/user
|
|
Canva Pro
|
Image/video editing (no sensitive data)
|
Individual
|
$150/user
|
|
Pixlr
|
Image/video editing (no sensitive data)
|
Individual
|
$60/user
|
|
Perplexity Pro
|
Research and web search (no sensitive data)
|
Individual
|
$200/user
|
Who receives this service
Faculty and Staff of Barry University.
Service Level Agreement
You will receive an initial response within 1 business day.
What happens next
The request is subject to an approval process that includes review and approval by your Budget Manager and IT Business Operations.