OneDrive for Business - Sync Client

Using OneDrive for Business Sync Client on a Barry U PC

No Internet? No Problem. Files you save to OneDrive for Business are available online and offline on your pc.  That you can add files and folders to OneDrive automatically from your PC without having to go to the OneDrive for Business website. You no longer need to email files to yourself or carry around a USB flash drive. You can add files already on your PC to OneDrive by moving them from your my documents folder (or any other folder) to your OneDrive – Barry University folder.

Verify OneDrive is running

Look for the OneDrive app in your computer system tray.  When you place your mouse over the OneDrive icon will see the app connective status.

• If your icon is grey , OneDrive is Not signed in.  Sign in with your email and password, see Setup OneDrive for the first time process below.
   
• If your icon is blue , OneDrive is running, connected and no sync issue.
• If you do not see an icon, you will need to submit a ticket to the IT Support Desk.

 

Setup OneDrive for the first time

If you are not currently signed into your OneDrive do the following.

If the icon is grey left click on the icon enter your email address and click Sign in.

When you see Your OneDrive folder click Next to accept the default folder location for your OneDrive files.

If you receive an alert indicating Files already exist in this folder choose Use this location.

On the All your files, ready and on-demand screen, you'll see how files are marked to show them as online-only, locally available, or always available. Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next. 

 

Moving local PC files and folders using File Explorer

When you move files and folders to the OneDrive – Barry University folder you are keeping a copy of the file on your pc and it will also sync a copy to the cloud for you to later access from anywhere on any device.

 

To move files to OneDrive for Business using File Explorer, just simply click the file from its original location and drag it into the OneDrive – Barry University folder.

 

Create a folder

Creating a folder in OneDrive for Business is the same as creating a folder on your PC.

In the OneDrive – Barry University folder  , located in the file explorer, simply right-click and select New then Folder.

 

Save to OneDrive

When you're opening or saving an Office document, your screen will look similar to this:

Select OneDrive – Barry University and then choose the location you’d like to save your file.

 

Deleted Files and Folders

When deleting files on OneDrive for Business from your BarryU PC, simply right-click the file or folder and select Delete.

All items that are deleted from the OneDrive for Business – Barry University folder on your  PC will relocate to your Recycle Bin .

 

Sync everything within OneDrive or Specific Folders to BarryU PC

Once you have files and folders on OneDrive, you have the option to sync selective folders to your PC.

1. Right-click on the OneDrive for Business icon in your taskbar and select Settings.

 

2. In the Dialog window select the Account tab and select Choose folders.

3. You will see a list of folders that are currently in your OneDrive for Business cloud storage. Check the folders you want to sync to your PC and uncheck the folders you do not want to sync to your PC. Once complete click OK.

 

Verify that my OneDrive for Business folder is up to date

File Explorer icons show you the sync status of your offline folders and files

A blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer. You can’t open online-only files when your device isn’t connected to the Internet. Learn more about OneDrive Files On-Demand

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access.  If you need more space, you can change the file back to online only. Just right-click the file and select “Free up space.”  Learn more about OneDrive Files On-Demand

The circular arrows over the OneDrive or OneDrive for work or school notification icons signify that sync is in progress. This includes when you are uploading files, or OneDrive is syncing new files from the cloud to your PC. Sync icons may also be seen online in OneDrive.com. OneDrive will also check for other file or folder changes and may show "Processing changes". If OneDrive shows “Processing changes" for a long time, it could be because you have an online file open, a very large file syncing, a lot of files stuck in a queue. To help resolve these problems, read OneDrive is stuck on “Processing changes". If you're seeing the sync pending icon in File Explorer, read OneDrive is stuck on "Sync pending".

A red circle with a white cross means that a file or folder cannot be synced. You'll see this in File Explorer or on the OneDrive notification area icons.   Click the blue or white OneDrive icon in the notification area to learn more about the problem.   For more help, read how to Fix OneDrive sync problems.

 

1.    When transferring files to OneDrive for Business you may encounter a file or folder with a red x on the icon  or receive a notification on the task bar. This is a clear indication that there are sync issues.

2.    To address the issue, right click on the file with the error, select View sync problems or click the notification.

     3. You will then receive a pop up that notifies you of why the file or folder was flagged with an error. Some may be due to file size, file extension limitation, etc.

          In this case the file name has a #, which is a restricted file name character. Renaming the file without the # will fix the issue.

          

     4. Once resolved, the OneDrive for Business Sync Client will continue syncing the rest of your files to the OneDrive for Business Cloud.

 

 

 

For further assistance, please call the Support Desk at 305-899-3604 or (800) 756-6000, ext. 3604.

We can also assist by email at helpdesk@barry.edu.