Creating a Personal Distribution List in Outlook

When you need to send e-mail messages to a group of people on a regular basis, it is very convenient and time saving to create a Personal Distribution List, which can be easily updated. You can create a list of up to 500 recipients.


1. On the Home tab, click New Items, hover over More items, and then click Contact Group.


2. Type a name for your Personal Distribution List.


3. Click Add Members and from the menu, click on From Outlook Contacts, From Address Book, or New Email Address.


4. If selecting From Outlook Contacts, the Global Address List window will open.  Click on the drop-down menu and then click Offline Global Address List.


5. Look for the user you want to add the list (last name, first name).

  • Click on the user's name to highlight it, and then click Members.
  • If adding more users to the list, look for their names, click on them to highlight them, and then click Members.
  • Once you are done adding all users, click OK.


6. The users will appear on the members list.


7. If you want to add a longer description of the distribution list, click Notes, and then type the text.


8. Once you are done creating your list, click Save & Close.


9. You will  be able to find the personal distribution list in your Contacts in Outlook (the contacts list is in alphabetical order).


10. If you need to update your personal distribution list, go to your Contacts list in Outlook, look for the list, and double-click on it.


For additional information on personal distribution lists, please click on the link below.  If you need further assistance, please contact the Support Desk  at 305-899-3604.



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Article ID: 653
Tue 12/3/13 11:18 AM
Thu 3/10/16 9:32 PM